Privacy Policy · Liverpool Lions RLFC

Who This Policy Covers

This policy applies to people who register with Liverpool Lions RLFC, including players, parents and guardians, coaches, volunteers, staff, committee members and users of the club management platform.

Liverpool Lions RLFC is responsible for deciding how club information is used. Club admins can provide the right contact person for privacy questions or data requests.

Information We Collect

Names, contact details, addresses and account login details.
Player details such as date of birth, team, registration numbers, attendance, availability and performance notes.
Parent or guardian contact details and emergency contact information.
Health, medical, first aid, safeguarding and consent information where needed to protect players and run activities safely.
Photos, documents, incident reports, payment records and club communication records.

Why We Use Information

To manage membership, teams, events, matches, training and club administration.
To contact members, parents, guardians, staff and volunteers about club matters.
To protect children, young people and adults at risk through safeguarding, medical and incident processes.
To record permissions, attendance, payments, documents and operational decisions.
To meet legal, insurance, league, safeguarding and governing-body responsibilities where they apply.

Legal Reasons For Use

The club may rely on different lawful bases depending on the situation, including consent, legitimate interests, contract or membership administration, legal obligations, vital interests and safeguarding-related reasons. Health, medical and safeguarding information is treated as more sensitive and should only be accessed by people who need it for their role.

Who Can Access Information

Access is role based. For example, coaches may need team and attendance information, finance users may need payment information, and safeguarding users may need safeguarding records. Users should only access information needed for their club role.

The club does not sell personal information.

Sharing Information

Information may be shared where needed with parents or guardians, coaches, club officers, leagues, governing bodies, insurers, medical or emergency services, safeguarding authorities, technology providers or legal/regulatory bodies. Safeguarding information may be shared when necessary to protect a child, young person or adult at risk.

How We Protect Information

Accounts are password protected and access is limited by role.
Sensitive dashboard areas are restricted to authorised users.
Only information needed for club purposes should be collected and kept.
Old, incorrect or test data should be corrected or removed when identified.
Devices, backups and exported files should be kept secure by club officers.

How Long We Keep Information

Information should only be kept for as long as needed for club administration, safeguarding, legal, insurance, finance or governing-body reasons. Some records, especially safeguarding, incident and finance records, may need to be kept longer than ordinary contact or team information.

Your Rights

You can ask to see, correct, restrict or delete personal information where the law allows. You can also ask questions about how information is used. Some records cannot always be deleted immediately if the club must keep them for safeguarding, legal, finance or insurance reasons.

Questions Or Requests

Contact a club admin or committee member if you want to ask about privacy, update incorrect information, request access to your data, or raise a concern about how information is handled.

If you are unhappy with how a concern is handled, you can contact the UK Information Commissioner's Office.